Flinders Street Station Design Competition

Frequently Asked Questions

Registrations closed 1 August 2012. The answers to the frequently asked questions (FAQs) below were intended to assist potential registrants in considering whether to enter the competition. To the extent of any inconsistency between the Competition Conditions and the answers below, the Competition Conditions prevail.

In accordance with Competition Conditions, 3.5 Communications and correspondence, any communication of any kind in relation to this Competition which a Registrant may wish to initiate must be addressed in writing to the Competition Adviser and not to the State, the Jury members, or any other government agency or adviser. Registrants may ask questions pertinent to the Competition via the Online Information Management System using their Competitor Registration Number.

If you are not a Registrant, please contact us. Communications between MPV and non-Registrants may be posted on this website if appropriate. If any communications are posted on this website the communications do not affect the arrangements between the State and Registrants.

 

Is there anyway for me to register for the competition after registrations have closed?

No. 

 

If a registration is sent, but does not arrive on time, will it be accepted?

The external envelope of Registration Forms received after the closing time will be marked with the date and time received by the Tender Box Officers and delivered to the Competition Adviser and Probity Adviser.

The Competition Adviser, in consultation with the Probity Adviser, may accept Registration Forms received after the closing time if they are satisfied that late receipt:

  • resulted from mishandling by the Department of Business and Innovation; or
  • was caused by a major incident impacting  the normal functioning of post or courier service, or personal delivery of a form to the Tender Box.

In considering the acceptance of late lodged Registration Forms, the Competition Adviser may take account of any evidence of the time of its dispatch.

If the Competition Adviser in consultation with the Probity Adviser determines that a Registration Form was lodged after the closing time and there are no mitigating circumstances, the Registration Form will not be accepted.


If my registration is not accepted, does the online payment get refunded?

Yes, the Registration Fee will be refunded in due course.

Refer Competition Conditions, 3.16 Refund for further information in relation to timing of refund.

 

Is it possible to get the Design Brief requirements in Word?

Yes. A schedule of the Design Brief requirements in Word .DOC file format and Adobe .PDF file format will be made available for Registrants to download from the Online IMS for registrants.


On page 2 of the 'Design Brief' Document in the paragraph title 'Other Information' groups of items are listed. I have located the first three but not item 4 Site Information. Elsewhere in the documentation there is mention of a SketchUp file. Can you confirm where I can obtain these documents?

Site information is available only to those who have registered (refer Competition Conditions, 2.3 Competition documents for a detailed description of site information).


Several key views are listed on page 42 and 43 of the 'Design Brief' however the images on page 43 are black and white and quite small in size. Are these images available in colour and at a higher resolution or overall size than the one's shown on page 43.

Refer previously posted FAQ in relation to Design Brief corrections that relate to this matter. Higher resolution colour images are being sought and will be made available for download from the Online IMS for registrants. Also refer to the video "Virtual site visit and key view lines" which is available in the video gallery on MPV's FSSDC webpage and is also available in .WMV file format within the Online IMS site information for download by registrants.


I have a number of questions in relation to the site information. Should I contact the author of the information or the Competition Adviser?

In accordance with the Competition Conditions (3.5 Communications and correspondence) all questions should be submitted to the Competition Adviser as noted above for non-registrants and using the communication tools within the Online IMS for registrants.


We are trying to coordinate the 3D model produced by Urban Circus with the survey information and would like to know how the yellow boundary line works?

The survey information includes two key boundary lines:

  • title boundary; and
  • extent of key interfaces boundary.

The purpose of these “boundary lines” is referenced in the Design Brief.


We would like to know if it is possible to get a more detailed model of the existing station?

The existing conditions feature survey data 3D wireframe was prepared by the land surveyor from data compiled using terrestrial laser scanning. The data also includes internal spaces of the Administration Building. The supplied 3D wireframe data should provide the necessary detail. If you require additional information, contact the Competition Adviser (in accordance with the Competition Conditions, 3.5 Communications and correspondence).

 

The key view lines in the video (Virtual site visit and key view lines) are inconsistent with the key view lines set out in the Design Brief (page 42 and 43) – which is correct?

The key view lines set out in the video are correct. The corrections to the Design Brief in relation to key view lines are noted below.

 

Are there any corrections to the Design Brief? The Design Brief requirement 50 is missing its stage code “S1” or “S2” – what should it be?

The following corrections to the Design Brief have been identified:

  • page 3: Table of Contents, Part 2 – Heritage, Heritage objectives, New development, page reference is “36” not “236”;
  • page 17: the stage code for each of the requirements 8a, 8b, 8c and 8d is “S2”;
  • page 42: Figure 12 key view lines, the origin of arrow “6” should be located on the eastern footpath of Princes Bridge above the south extent of the river (not down on the river bank) and point towards the main dome (not towards the eastern concourse) and key view lines will be renumbered to be consistent with video;
  • page 43: image for key view line “5” should be from pedestrian level and not elevated;
  • page 43: image for key view line “6” should be from the eastern footpath of Princes Bridge and not from the river bank;
  • page 43: image for key view line “7” should be from the Southbank promenade and not elevated;
  • page 43: following note to be added: “Note: Images are indicative only – refer Virtual site visit and key view line video for detail.” and images will be renumbered to be consistent with video;
  • page 54: image caption should read “Western end of platform 1 and Milk Dock” not “Western end of platform”;
  • page 56: the stage code for requirement 41 is “S2” not “S1”;
  • page 64: the stage code for requirement 50 is “S1”; and
  • page 66: Glossary, Accredited Rail Operator, first bullet should read “MTM – Metro Trains Melbourne” not “MTM – Metro Trans Melbourne”.

A revised Design Brief consistent with this response has been re-issued.

 

What are the hours of access to the Tender Box?

The standard hours of access are 8:00am to 5:00pm on business days (that is, a day that is not a Saturday, Sunday or a day that is wholly or partly observed as a public holiday throughout Victoria).


Who is eligible to witness me signing the Registration Form?

The Registration Form should be witnessed by a person who:

  • knows the person signing the Registration Form personally or is satisfied as to her or his identity (and, if the person is signing on behalf of a party, the authority of the person to do so);
  • is aged 18 years or more; and
  • is not a party to the Registration Form.

If the Registration Form is being signed by a person on behalf of a party and the witness knows or has reasonable grounds for suspecting that the person signing the Registration Form does not have authority to sign on behalf of the party, the witness should not sign the Registration Form.


Can I submit a Registration Form now and change the details later?

Once registered, a Registrant may submit a request to the Competition Adviser to amend the Registration Name. The Competition Adviser, in consultation with the Probity Adviser, may accept or reject the request (refer Competition Conditions, 3.8 Registrants forming an association with other Registrants).

Registrants are prohibited from selling, assigning or transferring any of their rights in relation to participation in the Competition to a third party prior to the announcement of the Jury’s decision at the conclusion of Stage 2 (refer Competition Conditions, 3.10 Transfer for rights). Any proposed changes to the Registration Form (other than the Registration Name) that may result in the Registrant selling, assigning or transferring their registration rights in the Competition are not possible.

A Competitor may withdraw from the competition at any time prior to the Stage 2 Submission close (refer Competition Conditions, 2.11 Withdrawal).


If I am a non-Australian architect do I need to nominate an architect registered in Australia?

No. The nominated registered architect can be registered by the relevant competent body in a non-Australian jurisdiction (refer Competition Conditions, 2.5 Registration Form, and Registration Form, footnote 2).


If I am an Australian who is not a registered architect, do I need to nominate an architect registered in Australia?

All registrants must nominate an architect registered with the Architects’ Registration Board in a State or Territory of Australia (or relevant competent body for non-Australian jurisdictions) (refer Competitions Conditions, 2.5 Registration Form).

The nominated architect does not need to be registered in Australia, provided they are registered by a relevant competent body in a non-Australian jurisdiction. Any registrant, whether Australian or non-Australian, may nominate an architect registered by a relevant competent body in a non-Australian jurisdiction.

 

As the registrant do I need to disclose what relationship I have with the nominated registered architect?

Other than obtaining the nominated registered architect’s consent (refer Competition Conditions, 2.5 Registration Form, and Registration Form, footnote 2) the relationship between the Registrant and the nominated architect is entirely between the Registrant and the nominated architect and does not need to be disclosed. The State may seek to verify that the nominated architect’s consent is provided.

The following persons are not eligible to assist a competitor directly in its participation in the competition:

  • members of the Jury, Design Brief Panel or any firm or company with which they have a material association; 
  • State employees involved with the Competition; 
  • the Competition Adviser, Probity Adviser, Probity Auditor, and Legal Adviser or other advisers (other than the Unrestricted Advisers) engaged by the State for the purposes of the Competition; or
  • any immediate family member of any of the above. 

(Refer Competition Conditions, 2.2 Ineligibility).  As a registrant’s nominated registered architect may assist a competitor directly in its participation in the competition, that architect may not be any of these persons.


If I am an individual or sole trader/practitioner who is filling out Part A of the Registration Form, do to I need to specify which?

No.  The sole trader/practitioner is only required to complete the Registration Name (page 1), Part A (including providing any Australian Business Number (ABN)) and Part C of the Registration Form.


How can someone who does not have an association with a registered architect, nominate a registered architect on the Registration Form with their consent?

A full list of registered architects in Victoria is available through the Architects Registration Board of Victoria (ARBV) website.

It is a matter for Registrants to identify and contact a registered architect and obtain their consent to being nominated. The architect will advise whether they are prepared to consent to being nominated. The arrangement between the registrant and the registrant's nominated architect is entirely a matter for the registrant and the nominated architect and does not need to be disclosed The State may seek to verify that the nominated architect’s consent is provided.

 

 

 

 

Has the Australian Institute of Architects (AIA) endorsed the competition?

Yes. The AIA has endorsed the Competition Conditions and Design Consultancy Agreement.


Do the Competition Conditions require that competitors provide an intellectual property licence to the State to do anything with my submitted design at anytime without my consent?

No. The Competition Conditions require competitors to provide an intellectual property licence only for the purpose of conducting and promoting the competition, including communication to the public of the competitor’s submitted design (refer Competition Conditions, 7.3 Use of Submitted Designs for purposes of the Competition).

If the State decides to enter into the Design Consultancy Agreement (contract) with the winner within the 24 month period from the announcement of the jury’s decision at the end of stage 2, the contract requires the winner to provide an intellectual property licence for any purpose in relation to Flinders Street Station informed by the winner’s submitted design (refer Design Consultancy Agreement, 12.2(b) Intellectual Property Rights in Documentation).

Importantly, the contract is subject to the following:

  • The competitor’s fee proposal (refer Competition Conditions, 3.3 Fee proposal). The fee proposal has two components: the amount for granting the intellectual property rights under the contract (base fee); and the amount for performing the services under the contract (service fee) (refer Competition Conditions 3.12 Submission format, Stage 2, Fee proposal). The contract requires the State to pay the winner the base fee in consideration for the winner granting the intellectual property licence to the State (refer Design Consultancy Agreement, 8(a)(i) Contract sum).

  • Recognition of moral rights. These include that if there is any substantial alteration to the winner’s submitted design by the State, the winner may request that any attribution of authorship identifies that alteration (refer Design Consultancy Agreement, 12.7(c) Recognition of moral rights).


What insurance obligations apply in respect of the Design Consultancy Agreement?

The Design Consultancy Agreement (contract) does not come into effect unless the State decides to enter into the contract with the winner within the 24 month period from the announcement of the jury’s decision at the end of stage 2. The contract requires the winner to maintain certain types and levels of insurance (refer Design Consultancy Agreement, 11 Insurance). The contract is subject to the competitor’s fee proposal (refer Competition Conditions, 3.3 Fee proposal). It is a matter for competitors whether any expenses under the Competition Conditions and contract (such as insurance) are reflected in the competitor’s fee proposal.


What is the registration timetable?

Refer Competition Conditions 3.6, Competition Timetable for details.


Who is eligible to enter the competition?


The first stage of the competition (Stage 1) will be open to all legal entities in Australia and from around the world, who have accepted the competition conditions in full and have paid the registration fee.

The following persons will not be eligible to enter the competition:

  • persons under 18 years of age; and
  • persons who are not an individual, sole trader, company, partnership, incorporated association or other legal entity.
The following persons will not be eligible to enter the competition or to assist a competitor directly in its participation in the competition:
  • members of the Jury, Design Brief Panel or any firm or company with which they have a material association;
  • State employees involved with the competition;
  • the Competition Adviser, Probity Adviser, Probity Auditor, and Legal Adviser or other advisers (other than the Unrestricted Advisers) engaged by the State for the purposes of the competition; or
  • any immediate family member of any of the above.
All registrants must nominate an architect registered with the Architects’ Registration Board in a State or Territory of Australia (or relevant competent body for non-Australian jurisdictions), but only with the nominated architect’s consent to being nominated.

Refer Competition Conditions, 2 Participation in the Competition, for details.


When will the competition open?


Registrations for the competition opened on Friday 29 June 2012 and will close on Wednesday 1 August 2012. Stage 1 of the competition will run between Thursday 9 August to Thursday 20 September 2012.

Refer Competition Conditions 3.6, Competition Timetable for details.
 

Where can I find the competition and the design brief?

The competition documentation, including the Design Brief, can be downloaded from the Competition Documents section of this website.


What is the expected duration of the competition?

The competition will run in two stages. Registrations for Stage 1 of the competition opened on Friday 29 June 2012 and will close on Wednesday 1 August 2012. Stage 1 of the competition will run between Thursday 9 August to Thursday 20 September 2012.

Stage 2, for shortlisted competitors, will run between Tuesday 23 April 2013 and Thursday 4 July 2013. 

Refer Competition Conditions 3.6, Competition Timetable for details.


How can I register for the competition?


To register for the competition:

Step 1:

Go to the Competition Documents page and download the following:

  • Design Brief
  • Competition Conditions
  • Registration Form
  • Design Consultancy Agreement.

These documents provide potential registrants with relevant information to assist them in deciding whether to register.

If potential registrants have any questions in relation to the registration process please email the Competition Adviser, Andrew Mackenzie, CityLab at andrew@citylab.com.au

Step 2:
Those wishing to register should follow the instructions in the Competition Conditions to submit their registration via the Registration Form. Potential registrants must read the Competition Conditions prior to completing and submitting the Registration Form (by which they acknowledge and agree to be bound by the Competition Conditions).

Step 3:
The Competition Adviser, in consultation with the Probity Adviser, will process the Registration Forms and issue a Registration Number (and password) to accepted Registrants. Once registered, competitors will be able to access the online information management system (IMS) for the competition. Registrants will need to use their Registration Number (and password) to access the IMS. Registrants will be able to access site and other information, as well as communicate with the Competition Adviser, through the IMS. After registration, communication with the Competition Adviser (and Probity Adviser) must be through the IMS.

Refer Competition Conditions, 3.6 for details in relation to the Competition Timetable.


I do not live in Australia.  Am I still able to enter the competition?


The competition is an open international competition and being located overseas would not prevent you from participating. Please refer to the information above in relation to eligibility.


Can I be added to the mailing list for this competition?


There will not be a mailing list for competition information.

Information regarding the competition processes, including information on how to enter, will be made available via the competition website in due course.  Notification of this information will also be made available via Major Projects Victoria's Twitter account and Facebook page.


When will the site information materials be available, and will there be CAD?


The necessary existing condition feature survey data will be provided to competitors as part of the competition site information. The data will be provided in operable form (AutoCAD.dwg format) as a 3D wireframe and also in more traditional drawing sheet form (Adobe.pdf) with plan, section and elevation representations. Competitors will also be provided with a 3D model of the precinct in Google SketchUp.skp, AutoCAD.dwg, Autodesk.3ds and Autodesk.fbx file formats.


Where can I find more information?


Information will be posted on the Major Projects Victoria website as it becomes available. Follow Major Projects Victoria on Facebook and Twitter to ensure you are notified of any updates.

Please note that the government may require changes which could cause these FAQs to be incorrect. The FAQs will be updated regularly.